Planning / 7 Easy Steps To Plan Your Week

  • Adi Maor Siso
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  • get things done . how to plan . plan . plan your week . planning . productive .

We all have the same 24 hours. We all want to be with our families, reach our goals, make money, and just be happy.  So how can ALL the things we want to do and accomplish can fit in one week? How can we stay relaxed, happy and still be efficient and productive?

First, I think it’s the perspective that needs to be changed.

It’s not about how much we can press into one week; it’s about recognizing our limits and building our expectation from ourselves accordingly.

For example, the things that one can do in a day when she has no kids or relations, are not the same as a mother of 2. And it’s ok!
Acceptance is the key here to act with no guilt and with pure fun throughout the week.

Secondly, here is my practical short guide to plan your week and
get things done:

1. “Download” a Master List - If you feel overload with all the things you have to do, start with a “download”. Write down all the things that pop into your mind that you want to check from your list. All the Todos for all areas of your business/life. If you can categorize them as you go, even better.

2. Plan Before The Week Starts – Look at your list on Friday or Sunday evening and ask yourself:
- What is the most important task I want to accomplish in order to reach the goal on my new project?
- What would make me feel amazing getting done until the end of the week?
- What feels fun to do and I can’t wait to do it?

Use those questions to decide where to put your focus and energy and pick 3-5 tasks a day. From my experience, 3 are more then enough to move things forward and feel the progress. Everything after that is just great bonus.

3. Schedule it! It’s nice to decide what to do, but you have to make time to do it. I’m working with a baby at home, so I know my best work hours are when she’s asleep. So I can estimate how long she’s going to sleep and plan my task accordingly. Those windows of time are precious to me and I want to use them wisely. Like now, when I’m writing this post while she’s sleeping peacefully by my side.

I got up and took this picture just for you! (:

It's ok to go after our dreams while our baby is asleep (Tweet about the pic!)

4. Try to Merge Activities – It’s very energy draining and time consuming to do the same activities on deferent times throughout the week. If you can, try to merge meeting to the same place and day so you’ll save travelling time; and of course the same with arrangements outside your house. You can do the same with things to do around the house so when you start you window of work hours you’ll know you’re doing just that and the dishes will wait to ‘house chores’ time.

5. Don’t Stress Yourself – Sometimes it takes longer then we think to get things done. Sometimes life “gets in the way” with all kinds of surprises.
Its o.k. Acceptance, remember?
Look at your list in the evening and re-plan your week accordingly. It’s fine to move things around as long as you’re moving forward one small step at a time. This is a much healthier way to keep your progress running then to stay up till the middle of the night, stressed, unfocused and feeling unhappy because one task on your list.
Tomorrow is another day.

6. Enjoy Your Week – It’s not just about getting things done. It’s about enjoying your time, your life and your family.
Don’t feel bad about doing things that makes you feel happy and joyful instead of ‘working mode’. Fun is ‘working’ for me. Fun is also what keeps me focus and motivated when I need to get something done quickly.  That’s why I’m doing something small and joyful for me every morning, even if my kids are up already.
It can be few minutes of breathing, writing short insight on my journal or drinking my morning tea with presence. If I have time I’ll do much more then that, but the little things matters too! It’s my morning energy peal.

Of course I’ll put fun activities along the day in all kinds of things – music in the back round as I write, play with my kids, watch inspiring videos and much more.
Those happiness moments will help you stay positive and calm and therefore focused and productive much more then you thought possible.

7. Recap & Repeat – This is an ongoing process. It’s not just one week activity.
Before the week ends, recap all you have accomplished, your successes, pat yourself on the back, enjoy it.
Even if there are things that you need to push into next week, it’s fine.
Go over last week and your Download Master list; and then plan your next move.
Repetition working like magic here and before you’ll know it the pile of things you’ve got done will be enormous!

 

Now, how about YOU?

How do you plan your week?
Do you have more tips to share with us?

I would love to hear them and what the best tip you took from this post.
Have fun planning!

Xo,
signature11
 

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11 Comments
  1. Clare Greig
    December 13, 2013 Reply

    Fantastic blog Adi, I have music in my day for everything, washing dishes, doing the invoices and also dancing in the kitchen with the kids. Love it.

    I have just started doing the recap and it’s really satisfying so thanks for the reminder.

    Clare

    1. Adi Maor Siso
      December 18, 2013 Reply

      Yes! Music is so motivating and focusing!
      Do you have favorites?
      Feel free to share some of your best ones hear – I’m always open to suggestions for my playlist :-)
      xo,
      Adi

  2. Jana
    December 13, 2013 Reply

    Adi this is an awesome post!

    Okay to answer your question how do I plan my week? Well on Sunday I usually look at the 3 priority projects I want to work on. Then I break it down into 3 priorities per day, that I get done in my scheduled work blocks. My weekly to-do list is 15 items long and I can visually see as I move through the week my progress… I love being able to see what I’ve done, progress = productivity for me.

    Lotsa Love Jana xx

    1. Adi Maor Siso
      December 18, 2013 Reply

      For me too, Jana.
      It’s amazing how both of us need the visual element to see and feel the progress.

      Even if sometimes it will be baby steps, I still need the feeling I’m on the right track.
      I know for some people 3 priorities a day seems little, but for moms it’s A LOT!! Sometimes I’m short on that too, so I love your equation that progress = productivity, so so true!

      Keep spreading the love!
      Adi

  3. Kelly Pietrangeli
    December 13, 2013 Reply

    Really great tips here Adi!
    It’s taken me quite a while to find my current system (and because I am such a creature of CHANGE, I do like to chop/change/switch things up regularly).
    I am using a web based app called Trello for plotting out my to-do’s. Each morning I identify my 3 MIT’s (most important tasks) and drag those tasks into that day’s task list. Then I choose a couple more to do AFTER I’ve finished my MIT’s.
    Of course new items emerge throughout the day and I must be careful of going off-piste which is so easy to do – especially with social media and blog reading, which are both important elements of my work, but can suck me away from what I’m meant to be working on! (signing off now…)

    1. Adi Maor Siso
      December 18, 2013 Reply

      Thanks you for that Kelly!
      I’m so with you on the CHANGE part. I too love to try new systems and see what works for me best. As long as it’s working, I don’t mind changing things a bit every now and then.
      Also love how you defined the MIT’s and the AFTER part, because there is always “after” and it’s a good thing to be ready when it comes :-)
      xo,
      Adi

  4. Kimba
    December 14, 2013 Reply

    Great tips – I’m a list maker, so that works for me.
    I also keep a reminder list on my i-phone; as a member of “Club Fifty” my challenges are now different from when I had young children. Now I have to work to remember why I walked into the store in the first place and where the heck I left my keys!!

    1. Adi Maor Siso
      December 18, 2013 Reply

      LOL……well Kimba, I guess every age has its difficulties…
      At least we have another list maker in the house (:

      xo,
      Adi

  5. Janet
    December 16, 2013 Reply

    Great post – I do a total brain dump of every single thing that needs completing that week and prioritise them from 1 – 5.
    - 1 being the most URGENT (must get completed today) to,
    - 5 (can be completed sometime this month) etc.
    It works really well for me. I recently wrote a Free ebook about it ’5 time management tips to increase Productivity’ – http://bit.ly/1aHG239

    1. Adi Maor Siso
      December 18, 2013 Reply

      Thanks Janet!
      It’s amazing how I love to do a good brain dump. It feels so liberating… and thanks for sharing your new ebook. Looks promising (:

      xo,
      Adi

  6. Helen Butler
    December 19, 2013 Reply

    Fabulous article Adi! As a Professional Organiser I tend to be really organised but one problem I know I have relates to my planning. I have yearly and monthly goals I want to achieve in my biz but I don’t break them down into actionable steps. Why? I’m not really sure. I work quite organically and creatively and probably feel that a more detailed action plan would stifle that. I think the universe is telling me something though because I’ve seen a few things just today about creating more solid plans. I think I better start listening!! Will definitely share this post with my fans. :)

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