We all have the same 24 hours. We all want to be with our families, reach our goals, make money, and just be happy. So how can ALL the things we want to do and accomplish can fit in one week? How can we stay relaxed, happy and still be efficient and productive?
First, I think it’s the perspective that needs to be changed.
It’s not about how much we can press into one week; it’s about recognizing our limits and building our expectation from ourselves accordingly.
For example, the things that one can do in a day when she has no kids or relations, are not the same as a mother of 2. And it’s ok!
Acceptance is the key here to act with no guilt and with pure fun throughout the week.
Secondly, here is my practical short guide to plan your week and
get things done:
1. “Download” a Master List - If you feel overload with all the things you have to do, start with a “download”. Write down all the things that pop into your mind that you want to check from your list. All the Todos for all areas of your business/life. If you can categorize them as you go, even better.
2. Plan Before The Week Starts – Look at your list on Friday or Sunday evening and ask yourself:
- What is the most important task I want to accomplish in order to reach the goal on my new project?
- What would make me feel amazing getting done until the end of the week?
- What feels fun to do and I can’t wait to do it?
Use those questions to decide where to put your focus and energy and pick 3-5 tasks a day. From my experience, 3 are more then enough to move things forward and feel the progress. Everything after that is just great bonus.
3. Schedule it! It’s nice to decide what to do, but you have to make time to do it. I’m working with a baby at home, so I know my best work hours are when she’s asleep. So I can estimate how long she’s going to sleep and plan my task accordingly. Those windows of time are precious to me and I want to use them wisely. Like now, when I’m writing this post while she’s sleeping peacefully by my side.
I got up and took this picture just for you! (:
4. Try to Merge Activities – It’s very energy draining and time consuming to do the same activities on deferent times throughout the week. If you can, try to merge meeting to the same place and day so you’ll save travelling time; and of course the same with arrangements outside your house. You can do the same with things to do around the house so when you start you window of work hours you’ll know you’re doing just that and the dishes will wait to ‘house chores’ time.
5. Don’t Stress Yourself – Sometimes it takes longer then we think to get things done. Sometimes life “gets in the way” with all kinds of surprises.
Its o.k. Acceptance, remember?
Look at your list in the evening and re-plan your week accordingly. It’s fine to move things around as long as you’re moving forward one small step at a time. This is a much healthier way to keep your progress running then to stay up till the middle of the night, stressed, unfocused and feeling unhappy because one task on your list.
Tomorrow is another day.
6. Enjoy Your Week – It’s not just about getting things done. It’s about enjoying your time, your life and your family.
Don’t feel bad about doing things that makes you feel happy and joyful instead of ‘working mode’. Fun is ‘working’ for me. Fun is also what keeps me focus and motivated when I need to get something done quickly. That’s why I’m doing something small and joyful for me every morning, even if my kids are up already.
It can be few minutes of breathing, writing short insight on my journal or drinking my morning tea with presence. If I have time I’ll do much more then that, but the little things matters too! It’s my morning energy peal.
Of course I’ll put fun activities along the day in all kinds of things – music in the back round as I write, play with my kids, watch inspiring videos and much more.
Those happiness moments will help you stay positive and calm and therefore focused and productive much more then you thought possible.
7. Recap & Repeat – This is an ongoing process. It’s not just one week activity.
Before the week ends, recap all you have accomplished, your successes, pat yourself on the back, enjoy it.
Even if there are things that you need to push into next week, it’s fine.
Go over last week and your Download Master list; and then plan your next move.
Repetition working like magic here and before you’ll know it the pile of things you’ve got done will be enormous!
Now, how about YOU?
How do you plan your week?
Do you have more tips to share with us?
I would love to hear them and what the best tip you took from this post.
Have fun planning!